2025 Multicultural Festival Grants - Stall

Funding category: Stall

Funding available: Up to $250

Eligible projects: Cultural food and drinks, cultural displays or sales, and small cultural demonstrations or activities

Stall area: Every successful group will be allocated one whole stall of 3m x 3m in size. 

• Some stalls may be allocated a small amount of additional space for cooking only, if available.
• The final decision on the group's allocated stall location will be made by event organisers in line with the finalisation of the program. 

Stall types: If allocation for the stall type you select in your application is exhausted, you may be allocated a different stall type by the panel. This will be discussed with successful applicants by event organisers closer to the event. 

Type of stalls to apply for: 

• Cultural Display AND/OR Pre-cooked Food Stall
  • no sale of food or drinks
  • OR sale of pre-cooked or pre-packaged food, or pre-made drinks only (for example, premade cakes, sweets, cold donuts, biscuits, lollies, can or bottle cold drinks, pre-made traditional drinks, such as teas)
  • no onsite cooking at all
  • showcase or sell cultural art, craft, traditional clothing, paintings, or other quality culturally specific items
  • display educational material, interesting information and facts about the community’s origins, traditions, and culture
  • small cultural activity that can be completed within the 3m x 3m stall (e.g., henna painting, hair braiding, turban tying, craft activity, trying on clothes, etc.)

• Lower-risk Cooking Stall – includes:
  • sale of food or drinks
  • lower-risk onsite cooking, heating or food preparation
  • the use of ONLY electrical cooking equipment (e.g., air fryers, electric frypans, rice cookers, kettles, toasters, electric ovens, microwave, bain maries, etc.)
  • no use of higher-risk cooking equipment permitted
  • Please note, if applying for this stall you may not be approved to also have large cultural displays or any activity in your stall due to limited space and safety (you will still be required to decorate your stall to showcase your culture).

• Higher-risk Cooking Stall – includes:
  • sale of food or drinks
  • the use of higher-risk cooking equipment with an open flame, use of gas, or hot oil (e.g., gas BBQ, coal BBQ, deep fryers, hopper cookers, paella pans, etc.) 
  • in addition to higher-risk cooking equipment, you may also use electrical cooking equipment (e.g., air fryers, electric frypans, rice cookers, kettles, toasters, electric ovens, microwave, bain maries, etc.)
  • Please note, if applying for this stall you may not be approved to also have large cultural displays or any activity in your stall due to limited space and safety (you will still be required to decorate your stall to showcase your culture).

The following applies to all applications in every category of the Multicultural Festival Grants:

• Activity groups must not promote religious or political objectives that do not advance the interests of an intercultural and cohesive society. 
• Organisations must ensure that its activities and stalls promote Australia’s multicultural diversity and its model of integration and social cohesion.
• Participating groups will be required to adhere to all risk management, Work Health and Safety, Safe Food Handling requirements, City of Adelaide Guidelines, and COVID Safe requirements at the time of the event.
• Community group representatives and group coordinators will be required to attend mandatory information sessions in the lead up to the event.
• Community group representatives are required to share all relevant information with their group members who are participating on the day.
• Participating groups will be required to submit a detailed online Requirements Form for approval by the deadline.
• All community group members participating on event day will be required to complete an online Pre-event Registration Form.
• Participating groups must provide and seek approval for all printed materials to be used and/or displayed at the event, prior to the event.

Cultural guidelines: 

• Stallholders not promote religious or political objectives that do not advance the interests of an intercultural and cohesive society.
• Stallholders must not display any article, clothing, flag, sign, picture or printed material that is either not eligible for display or is considered offensive or substandard.
• Costumes, decorations, activities, and all other conduct of participants within the stall must reflect that of the group’s own cultural heritage and identity.
• ALL food offered at stalls must be reflective of the community group’s culture/ origins/ traditions.
• NO non-cultural pre-packaged commercial food products are permitted (e.g., packets of popcorn, chips, non-cultural biscuits, chocolate bars or sweets, etc.).
• Commercial drinks are permitted (e.g., canned or bottled drinks such as water, Sprite, Pepsi, etc), however, drinks that represent your community group or culture are preferred and recommended.
• Groups must be able to communicate and promote their culture. Consider which members of the community group would be able to run the stall and share the required information and cultural knowledge with the Festival’s visitors.
• Stallholders are required to wear dress reflective of their culture when within the stall (with reasonable safety considerations).

Stall safety guidelines:

• Stallholders must not sell, use or display toy or replica weapons at the event.
• Stallholders will be responsible for adhering to all safety and protective requirements as instructed by event organisers, for example the use of protective equipment to prevent damage to the venue, lawns or event equipment.
• Stallholders will be required to arrive and set-up at a designated arrival time and location.
• Stallholders will be responsible for having all electrical equipment tagged and tested prior to the event or use of the equipment will not be permitted at the venue.
• Stallholders must not bring equipment that will not fit within their designated stall space. This means all cooking and menu plans must also be suitable for the space available.
• If a space bigger than 3m x 3m is required for a cultural activity, groups are encouraged to apply under the activity category.
• Stallholders are required to remain and keep their stall open until the end of the event, even if items are sold out.

Food and cooking stalls guidelines:

• All alcohol is strictly prohibited.
• Cooking stalls may serve up to a maximum of six (6) food menu items, however, multiple serving size options can be provided for each menu item (e.g., one chicken curry dish could be offered in entrée and main size).
• The cooking and sale of food, and menus, must be approved by the event organisers and the venue. Event organisers may request updates to menu items before providing approval.
• Limited number of onsite cooking stalls are available.
• All cooking methods and menus will be subject to approval by event organisers and the venue. Please provide as much detail as possible in your application about your menu items and what onsite cooking equipment you would like to use at the event (please note, some cooking equipment is prohibited and will be discussed with successful participating groups, if required).
• Stallholders serving any food or drinks will be required to complete an additional online Menu approval form by the due date.
• If planning to cook or sell food, members running the stall must be aware of food safety standards and Safe Food Handling requirements.
• Stallholders are required to follow all Single Use Plastic guidelines at the time of the event and are encouraged to use biodegradable and sustainable packaging to reduce environmental impacts.
• We ask all stallholders to be conscious of fuel, food, water, and power wastage. It is important to plan and coordinate the equipment and food for your stall accordingly.

Important instructions:

• If successful, all stallholder groups will be required to provide proof of public liability insurance – a minimum of $1 million or as required in your agreement.
• Provide all relevant information in the application to assist the assessment panel, including the number of people running the stall throughout the day, and the timelines anticipated for setting up the stall and packing up at the end of the day.
• Provide detailed information and diagrams of what equipment the group need to bring and how would it fit into the stall space provided (for example, cooking and refrigeration facilities).

The following are ineligible for funding:

• organisations that have outstanding acquittal reports for previously awarded grants
• educational institutions or related representative bodies, e.g., schools and/or their parents’ associations, universities, and for-profit childcare centres
• individuals or organisations applying on behalf of an individual
• Commonwealth, State or Local Government department and agencies
• Organisations that have demonstrated religious or political advocacy that is not aligned with intercultural cohesion.

The following will not be supported:

• activities primarily aimed at meeting religious or political advocacy that do not advance the interests of an inclusive and cohesive Australian society
• engaging in, or promoting/demonstrating, activities that are deemed unlawful
• engaging in, or promoting/demonstrating, activities that may be a risk to public safety
• engaging in, or promoting/demonstrating, activities that have potential to cause damage to the Government Parties reputation.
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Before you continue your application please ensure you can answer YES to the following questions:

• I have read the funding guidelines
• I will abide by the funding guidelines
• The applicant is a multicultural not-for-profit organisation
• The applicant has a registered Australian Business Number (ABN)
• The application is not for reimbursement of funds that have already been spent
• The application is not for an event that is aimed at meeting religious or political objectives that do not advance the interests of an inclusive and cohesive Australian society
• The application is not for an event that may be a risk to public safety.